Vietnam Archive Price List

(effective 15 June 2019)

Up to 2 hours of research/reproduction assistance are provided at no charge.

Assistance beyond 2 hours/request is charged at $20.00/hour in addition to item fees.

Photocopies & PDF Scans

(paper copies or PDF scans of materials in our collections)

Requests from Offsite – via email or phone

Up to 2 hours of research assistance no charge

Additional research or reproduction time beyond 2 hours $20.00/hour

NOTE: Discounts do not apply to hourly assistance charge.

Items not digitized $0.25/page

Items digitized but not available online due to copyright $0.25/page

Items freely available online $0.45/page

Large orders of over 500 pages scanned/photocopied will have a 20% service fee (in addition to the item fees) which is not subject to discount.

Onsite Requests – copies made in the Reading Room* are subject to 8.25% sales tax

8 ½ X 11 photocopy $0.20/page

11 X 17 photocopy $0.30/page

Digital print out $0.05/page

*Based on current pricing set by Southwest Collections Reading Room policy.

Please verify price before requesting photocopies or digital prints.*

Digital materials

(file transfer and/or delivery is an additional charge, see Delivery Options below)

High Resolution Images – (TIF files)

300 dpi $10.00/image

600 dpi to 2400 dpi (requires rescanning). $25.00/image

Custom specifications over 2400 dpi ask for quote

Commercial use fee (in addition to file fee) $25.00/image

Moving Images Standard Definition (AVI files)

Moving Image $20.00/file

Commercial use fee*… $20.00/15 minutes

*minimum charge $20.00

Moving Image file delivery options:

-Burn file to DVD & ship via customer preference

-Secure electronic download, maximum file size is 2GB

-Customer supplied portable thumb drive or hard drive required (see prices below)

Moving Images- High Definition (.avi) (HD not available for all moving images)

HD Moving Image $50.00/file

HD Commercial use fee $25.00/15 minutes

minimum charge $25.00

NOTE: As of 2016 all of our film digitization is being done in HD.

Requesting films to be digitized OR re-digitized in HD incur additional labor charge

minimum labor charge is $40.00

hourly labor fee of $20.00/hour over 2 hours


Transfer of video files over 2GB require a customer supplied portable hard drive.

Maps (PDF)

Map file*… $10.00/file

Commercial use fee $25.00/map

*Maps not already digitized will incur additional scanning charges

Audio (WAV)

Audio file $15.00/file

Commercial use fee $15.00/15 minutes

minimum charge $15.00

Documents (PDF)

PDF files (non-copyrighted, already digitized) $2.00/file


Material already digitized $75.00/reel plus cost of storage media

Material not digitized $100.00/reel plus cost of storage media

*Due to copyright held by the microfilm company, a limited amount of our microfilm can be reproduced digitally as TIF files. Extra time will be required to fulfill microfilm orders, and limits may be imposed on the amount reproduced.

Electronic File Transfer via CD or DVD

Files are stored on the appropriate media; we will make an effort to fit as many files on the media as space allows. Media cost is in addition to all other fees.

CD $5.00/CD

DVD $10.00/DVD

Portable hard drive (customer supplied) call for file transfer price


Non- profit organizations 50% discount on commercial use fees

(proof of 501(c)3 status required)

Friends of the Vietnam Center 25% discount on item fees

(commercial use fee(s) still apply)

Vietnam veteran 50% discount on item and commercial use fees

Student (student ID required) 75% discount on item and commercial use fees

Large orders: the discounts above apply to the

first 25 digital files or 500 pages scanned/photocopied only.


Discounts are for existing item files and commercial use fees only. Scanning or photocopying of physical items (i.e., not yet digitized) is not discounted.

Standard Order Processing

Usual processing time for a typical order is to ship within 2 weeks of payment date.


We will notify you if order requires additional time (i.e., quantity of items ordered, amount of labor required, availability of equipment or staff, etc.).

Shipping Options

USPS mail cost of postage + handling fee*

FedEx Overnight and 2 Day cost of postage + handling fee*

International Postage cost of postage + handling fee*

Secure Upload or Email Delivery (digital files only) $2.00/item

.……maximum $10.00 per order

*NOTE: All shipping options of physical materials require a TTU Mail Services handling fee of 12% of postage cost*

Rush Order Option

Rush turnaround times begin when full payment is received. Rush service is for order processing and shipment. It does not include in transit time for delivery.


Rush fee is per item and is in addition to regular file fees and commercial use fees.


Rush processing** $100.00/item

(ship within 3 business days)

Rush processing for digitizing film to HD** $100.00/item

(one week turnaround, limit 5 films)

**Requires VNCA verification based on availability of staff and equipment.

The VNCA reserves the right to decline a rush delivery request.**


VNCA accepts payment by calling with Visa and MasterCard information, or mailing a check or money order. Cash is only accepted for onsite orders.


NOTE: Orders are not in the order processing queue until full payment is received.

International Wire Transfer Fee $25.00

Service charge on returned check or declined credit card $25.00