Research Onsite at the Sam Johnson Vietnam Archive

Preliminary Work

Before visiting the archive, researchers should conduct preliminary research on the Virtual Vietnam Archive. Many of the archive's materials, including all finding aids, slides, photographs, artifacts, and a substantial number of documents can be found on the Virtual Archive. If you have any questions on using the Virtual Archive, please consult the archive tutorial or speak to an archive staff member at 806-742-9010. Also, check our Resources Page to see if your research topic fits into some of the subjects we have listed. By simply using the Virtual Archive before visiting, you may discover that all of the material you need is online.

Visiting the Archive

To maximize your time for conducting research onsite, please contact archive staff well in advance of your visit. We can have relevant collections ready for you upon your arrival and be able to have more time planned to assist you. The best way for a patron to prepare in advance for a visit is to conduct keyword searches in the Virtual Vietnam Archive. After contacting the Archive, please familiarize yourself with the Reading Room Policies at the archive.

Reading Room Policies

The Reading Room is staffed by the Southwest Collections/Special Collections Library. The Reading Room is also used by the Sam Johnson Vietnam Archive and its patrons and is open to students, staff, faculty, and the general public. In order to provide quality service, the following policies have been established:

Hours of Operation

  • 9:00 AM-5:00 PM Monday, Wednesday, Friday
  • 9:00 AM-7:00 PM Tuesday and Thursday*
  • 9:00 AM-1:00 PM Saturday*
  • Closed Sunday
  • All times GMT-06:00
  • More information on hours and holiday/semester break closures is available on the Hours of Operation page.

*Hours will vary during summer and University intercessions. Please check the Hours of Operation for the most up-to-date hours, or call 806-742-9010. If you plan to conduct research during the extended hours (5-7pm Tuesday and Thursday, or on Saturday), you must contact the archive staff in advance to have your material pulled. Archive material can only be requested Monday-Friday from 9am-5pm unless you have made arrangements with archive staff in advance.

We encourage patrons to call us in advance at 806-742-9010 to inform us when they plan to visit, their research plans, and which collections they may wish to view so that we can better help them with their research. It also allows patrons to use their time at the archive more efficiently. The best way for a patron to prepare in advance for a visit is to conduct keyword searches on the Virtual Vietnam Archive.

Materials in the archive collections do not circulate, and may be used only in the Reading Room. All materials are requested by completing a "Materials Request Form" (provided by the reading room staff) using one slip for each collection or book requested. After completing the form, present it to a Reference staff member, and the item(s) will be brought to you. The time needed to retrieve items will vary, depending on the type of material. Please note, some materials are stored offsite and will require a 24 hour or more notice to have them available in the reading room.

Food and beverages are not allowed in the Reading Room.

Researchers are allowed to use image capturing devices to include cameras and mobile phones, but must disable their phones and refrain from using them for phone communications while in the reading room.

Lockers for backpacks, briefcases, handbags, and other personal property are provided near the Reference Desk. Neither the Southwest Collection/Special Collections Library nor the Sam Johnson Vietnam Archive assume any responsibility for lost or stolen items. All items taken into the Reading Room are subject to inspection.

Loose sheets of notes are allowed and will be stamped with the Southwest Collection's identification stamp. Laptop computers may also be used for note taking. Please use only pencils for note taking. Paper and pencils are available at the reference desk.

Materials must be handled with great care. Please retain the order in which manuscript and photograph collections are placed in the boxes and folders.

Photocopies of documents can be made for $0.20. Archive staff may prohibit the photocopying of fragile items. See the Duplication Prices and Policies for more information.

Materials may be placed on hold for 48 hours or two working days.

The researcher assumes full responsibility for conforming to the laws of libel and literary property rights. It is up to the researcher to secure permission from the copyright holder to quote or publish from materials. Please see a staff member for the proper citation form.

Please do not hesitate to ask archive or reference staff for assistance or if you have questions concerning the handling and use of materials.