Rights and Reproduction Guidelines

For prices for reproductions, go to the Reproductions Price List.

The Sam Johnson Vietnam Archive makes its collections available to its patrons by providing digital copies of its materials online inside the Virtual Vietnam Archive. Patrons may use and download these materials for their personal or educational use at no charge.

Patrons who need higher resolution copies of images or who want to use materials from the Virtual Vietnam Archive for commercial use must request permission in writing from the Sam Johnson Vietnam Archive for the use of the materials by submitting a completed and signed Request to Publish contract to the staff. Patrons must agree to our reproduction terms for use and pay any reproduction fees assessed for the materials before any materials will be released to them.

Reproduction Terms for Use

Preparing to move out of a 3/4 Cav position on the road between Go Dau Ha and Dau Teng.: Philip Varsel Collection [VAS048161]
Preparing to move out of a 3/4 Cav position on the road between Go Dau Ha and Dau Teng.
(Philip Varsel Collection [VAS048161])

The copyright law of the United States (Title 17, U. S. Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified by law, libraries and archives are authorized to furnish photocopies or other reproductions of copyrighted works. One of these specified conditions is that the photocopy or reproduction is not to be "utilized for any purpose other than private study, scholarship or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use", the user may be liable for infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of the copyright law. The granting of permission to publish by The Sam Johnson Vietnam Archive does not absolve users of materials from securing permission from copyright owners and payment of such additional fees as the owners may require if the archive does not own the copyright or if the material is not in the public domain. Applicants assume all responsibility for questions of copyright, right of publicity and invasion of privacy that may arise in copying and in the use made of the photographic copy.

Patrons will defend, indemnify and hold harmless The Vietnam Center and Archive, its staff, and advisory board and Texas Tech University, its Board of Regents, employees and agents against all claims, demands, costs and expenses including attorney's fees incurred by copyright infringement or any other legal or regulatory cause of action arising from the use of The Sam Johnson Vietnam Archive materials.

Fees and Payment

The archive will provide digital copies or photocopies of materials in their collection to patrons who request them. The fees are outlined in our fee schedule and are used to cover the cost of the materials used in the request and to help offset the cost of cataloging and preserving material from the archives.

Patrons ordering materials will be issued an invoice detailing the charges and fees for their order. The archive accepts payment by check and credit card. The order must be paid in full before it will be mailed. All fees are non-refundable and subject to change without notice.

Requesting Materials

Turn-around Time

For small orders of under 50 items the normal turn around time is two weeks. For larger orders the turn around time is two to four weeks.

Mailing/Shipping of Orders

All orders are shipped via first class mail.

Patrons wishing to use alternate methods must contact the staff for any special arrangements; all fees will be paid by the patron.

Due to the high cost of international shipping, patrons from outside the United States must contact the archives staff to arrange for their shipping. All shipping fees on international orders must be paid in full before the items are shipped.